Managing Folders

Folders in My Portfolio are managed through the use of the buttons at the top and bottom of the Portfolio box. The functions of each of the buttons immediately under the blue bar which shows the folder name apply to that specific folder and are called Folder Control Buttons. The functions of the buttons which appear above and below the list of folder items apply to those specific items and are called Item Control Buttons. Functions only become available when an item or multiple items in the list below them has been selected. Each of these buttons is explained below.


Folder Control Buttons

Example of Folder Control Buttons
  1.  New Folder (A)
    Clicking on the New Folder button creates a new folder within the folder you are currently in. The name of the current folder is printed in the blue bar above the buttons. (In this illustration, the current folder Chemistry Class.)
  2. Edit Folder Information (B)
    Clicking on the Edit button allows you to change the name, description and/or Advanced Options (rights to view or change) for the current folder. (The name of the current folder is printed in the blue bar above the buttons.) This allows you to add notes in the Description box as you progress with your research if you choose. The Advanced Options selection also allows you to change the rights assigned to the current folder if the folder belongs to you or you have previously been given the necessary permissions to make changes in the folder rights.
  3. Email (C)
    Clicking on the Email button allows you to email the current folder to another netTrekker subscriber within your school or district. This provides another option for sharing folders in your portfolio, in addition to moving, copying, or bookmarking them into your school or district portfolio.
  4. Bookmark (D)
    Use Bookmarking to share folders without losing control of their contents. When you create a bookmark, you are only creating a pointer to particular contents within your portfolio. The folder and its contents stay within your portfolio. With a bookmark, you can:

    • Place a bookmark to your folder into your school’s or district’s portfolio. Others can then copy your bookmark into their folders.
    • Copy another user’s bookmark from the school or district portfolio into your own portfolio. You will no longer need to search through the list of folders in the school portfolio to re-find one you liked. You’ll already have a bookmarked link in your own portfolio that will take you directly to the folder you want. You will also have immediate access to any changes the owner of the folder makes in its content.
    • Open a folder in the school or district portfolio and bookmark its contents, which creates a link to your own portfolio. You will be able to view the contents of that portfolio (if permitted by the way the owner has set the rights), without having to go back through the school or district portfolio to access it.
  5. Add Website (E)
    Clicking on Add Website allows you to add websites that are not netTrekker resources to your folder. If you find a useful website which is not listed in netTrekker, you can add it to your folder simply by copying its URL (web address) and entering a title into the Add Website dialog box. (If you think it is a website which netTrekker should include, please consider submitting it through Contact Us, available in the footer of every page).
  6. Add Template (F)
    Add Template currently provides access to two templates: The first template option is a Digital Literacy Template which students can fill out and save in their folders. This template helps to teach students how to evaluate whether websites suit their particular research purposes. If teachers create classes which their students join, teachers can then view these templates to assess students’ digital literacy skills.
    The second template is a User-Defined Template. This template has an open form which allows users to place whatever information they want into it. Some possibilities include using it for notes on a particular website or group of web resources, using it as a place for teachers to put discussion questions, or using it as a place to store instructions for a research project. Since the form is open, teachers and students will find a wide variety of other uses for these User-Defined Templates, as well.
  7. Folder Information (G)
    The Folder Information button provides information about the ownership and rights related to the active folder. It is helpful to know this information prior to trying to move or change folders.

    Example of Folder Information

Item Control Buttons

The Item Control Buttons let you modify individual items in a folder. While Check All/Clear All is always available, the other buttons are only available after you select at least one item.

Example of Item Control Buttons
  1. Check All/Clear All (A)
    If you have many items in a folder and want to Move, Copy or Delete all of them at once, first click Check All to simplify your process. Then your next command will take effect on all items at once.If you have checked some or all of the boxes next to items in order to Move, Copy, or Delete them, then change your mind, the Clear All button removes the checks from all boxes at once.
  2. Move (B)
    Click on any or all of the boxes next to items in a folder, then click Move to move those items somewhere else within your portfolio or in your school or district portfolio. Remember that when you Move any item, it no longer exists where it did originally. If you move it out of your portfolio, into your school or district portfolio, it will no longer carry the rights you placed on it, but will assume the rights of the new owner, which may be either more open or more restrictive than those you defined.
  3. Copy (C)
    Click on any or all of the boxes next to items in a folder or the boxes next to folders themselves, then click Copy to make a copy of those items. The copies will exist in the folder in which you created them. Copies of folders will also exist in the folders in which they were created. A folder might exist in the My Portfolio folder or in any folders which exist within My Portfolio. The value of making copies is that you can Move the copies to another folder or portfolio without losing control of your original work.
  4. Delete (D)
    Click on any or all of the boxes next to items in a folder, then click Delete to delete those items from your portfolio. Remember that if you choose to delete a folder, you will delete all the items within that folder as well. This is true of nested folders as well as individual search results, images, or standards. If you want to save some or all of the items within a folder which you want to delete, Move or Copy those items to another place within your portfolio before you delete the folder.

Note: If you want to keep control of the content in your folders, Bookmark them and Copy your bookmarks to class, school and/or district portfolios. If you do not care whether your folders are modified by others, Move or Copy the folders themselves to class, school and/or district portfolios.

Default permissions are designed to allow the majority of My Portfolio users to save and share their own searches and see other searches that are meaningful to them without having to change the View or Modify rights associated with the content they wish to share. Default rights differ depending on the specific portfolio you are in.

Note: If you mark several items in your portfolio to move or delete but you do not own the rights to all of those items, only the items whose rights you own will be moved or deleted. The rest will remain in their current place in your portfolio.

The owner of a portfolio may change the rights to that portfolio. That means, the owner of My Portfolio can change the viewing or changing rights of My Portfolio; the teacher who creates a Class Portfolio can change the rights to the Class Portfolio; the netTrekker Administrator for a school can change the rights to the School Portfolio; the netTrekker Administrator for a district can change the rights to a District Portfolio.

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